Piloting in the inception phase:
The one-year inception phase of the project has been started since April 1, 2019. Before starting the implementation phase of the project, there will be a piloted in some pre-selected area. The Unions have been selected for piloting based on random sampling in the hard-to-reach area.The objective of the piloting phase is to understand the real challenges from the field to implement this kind of complex and diverse project.
FGD form and Census questionnaire preparation:
To identify the extremely poor households in the working area, a questionnaire has been prepared for the household census. This was done through a robust process of the repetitive consultative process (meeting, workshop) within the PIU and PO. Several brainstorming sessions were organized to finalize the questionnaire for FGD and household census, and community profiling. The detail questionnaire covered a wide range of various determinant of poverty including the underlying causes and multi-dimensional poverty index.
An FGD questionnaire was also developed to identify the households from the locality primarily.
The questionnaire was designed in such an inclusive way that it included all the possible determinants to identify the extreme poor for households. These included RBM and even the multidimensional poverty index.
Data was also collected for community profiling from the local government institutions like Upazilla health complex, community clinics, Upazilla education office, etc. It also captured the extent of economic activities of the area through recording of number of growth centers/markets in the area, cropping pattern, types of business clusters, potential farming/off-farming enterprises, etc.
Field testing FGD and Census Questionnaire:
The questionnaire went through a field test by several teams in all the piloting area. PIU and PO staffs participated in the field test on the questionnaire and FGD methodology in four different locations (e.g., Kurigram, Kishorganj, Shatkhira, and Dinajpur) of the total working area. Based on the experiences of field testing, some questions were modified and/or incorporated.
In addition to work on the questionnaire and the methodology of profiling, the field test also provided first-hand experience on the extent of diversity within the extreme poor population in different geographic and cultural condition. The field experience and some of the stories have been captured and shared instantly among the PIU staffs through their closed Facebook group.
ToT for staff and POs:
Upon finalization of the census questionnaire, a Training of the Trainers (ToT) was held for the PIU staffs (September 1-3, 2019) and then for the PO staffs (September 11-12, 2019). The ToT detailed on the topics and methodology to implement the field level targeting accurately. The ToT cleared some confusion among the staffs and drew them in a common line of understanding on the project deliverables.
PIU team formation:
The Project Implementation Unit (PIU) of PPEPP has recently recruited most of its core staffs and remaining staff expected to be completed soon. Uptake of staffs from other projects and core is complete.
The PIU has recruited some key positions for PPEPP project in this quarter are as follows –
- Sector Coordinator – Communications and Knowledge Management
- Sector Coordinator – Community Mobilization
- Senior Program Manager – Community Mobilization
- Senior Program Manager – Data and Software Management
A recruitment is going on in the field in the POs. The positions being recruited are Program Officer Livelihood, Program Officer – Nutrition Program Officer – Community Mobilization, MIS Officer, Assistant Program Officer Livelihood, Assistant Program Officer community mobilization, Nutrition councilor, Community Nutrition & Health Promotor (CNHP). PIU staffs attended the interview.
PIU staff are now being exposed to field level through field visits. Besides, they are also being involved in the development of different SOP/guidelines (e.g., M&E Framework, Nutrition Framework, Knowledge management framework) formulation for PPEPP.
Various capacity building training are being organized. Training of the Trainers (ToT) of project and PO staff have been organized. Training on Accounting Information System (AIS) and MIS are being planned.
Recruitent of PO staff:
Partner Organizations (POs) involved in piloting of PPEPP have initiated recruitment of Program Officer Livelihood, Program Officer – Nutrition Program Officer – Community Mobilization, MIS Officer, Assistant Program Officer Livelihood, Assistant Program Officer community mobilization, Nutrition councilor, Community Nutrition & Health Promotor (CNHP). The recruitment process has been closely monitored by the PIU staffs of PKSF to ensure quality recruitment. To coordinate all activities of PPEPP activities, each PO has already allocated a Focal person from their core set up.
Chart of Accounts:
The project is maintaining its Chart of Accounts from the very beginning that will ensure the transparency of financial transactions.
Accounting Information System (AIS):
The total accounting system is being operated by the Accounting Information System (AIS) where accounting data is entered through the software.
The audit process has been working from the very beginning to ensure the transparency.
Inauguration of PPEPP Piloting:
PIU is planning to inaugurate the PPEPP piloting on October 1, 2019. It is expected to have GoB officials from the Ministry of Finance, Head of Office of DFID, Ambassador & Head of Delegation of EU, Executive Director of the implementing POs, Development practitioners and academicians, relevant officials of PKSF. Besides, journalists of print and electronic media will also be invited to have adequate media coverage.